Wednesday, July 29, 2015

Tips for Genealogy Event Hosts

My recent post Tips for Genealogy Presenters was well received so I am reposting another oldie. I must confess that having read my tips I need to lift my game.

Tips for Genealogy Event Hosts


Over the last eighteen months I have  attended and presented at a number of seminars and talks on genealogy and related subjects. Some events have been well organised with thoughtfulness displayed by the organisers. Sadly, I have witnessed instances where speakers have not been treated with the respect one should accord a visitor. Organisers of genealogy events have a responsibility to their speakers and audiences.
These tips may help with event organisation:

Before the Event

  • Liaise with the presenter before the event to ensure that you share similar expectations for the event.
  • Confirm event details in writing, email is appropriate in the 21st century and give presenter contact details of the organiser
  • Prepare and distribute marketing/advertising materials that accurately reflect the content and level.
  • Ascertain what the speaker's technical requirements and organise prior to the event.
  • Provide a map to venue and organise a parking spot for the presenter.
  • If possible provide the speaker with details about audience - number of attendees, level of knowledge etc.
  • If there are multiple presentations on a day allow ample time for room changes and refreshment breaks.
  • Contact the presenter a few days before the event to address any questions he/she may have
  • Offer to photocopy handouts. 
  • Arrange for distribution and collection of evaluation forms with presenter.
  • Make arrangements to record or video the event.
  • Check the technology setup on the day prior to the event.

On the Day
  • Be on hand to welcome the presenter or allocate this duty to another person.
  • Have a trolley on hand to assist with the movement of bulky items.
  • Assist the presenter with setup - Each venue is unique and foreign to the presenter.
  • Have water available for the presenter.
  • Discuss time management ie windup warnings with the presenter. 
  • Nominate someone do an introduction and short bio of the presenter.
  • Allow time for housekeeping - Give details of restrooms, food availability before the presenter takes the stage.
  • Ensure that someone from the organising body remains in the room during the talk.
  • Ensure that the presenter gets the full time allocated to the presentation - A lot of effort goes into planning - Cutting a presentation short is plain bad manners.
  • Have someone propose a vote of thanks at the conclusion of the talk.
  • If the speaker is a volunteer consider a small token of appreciation eg a book, petrol voucher, flowers.

  • Assist with collection of evaluation forms.
  • Follow up with a letter of thanks - Useful for the presenter's portfolio.
  • Share the results of any evaluation with the presenter.

Wednesday, July 22, 2015

Pleased with Purchase

A while ago I blogged about a book by Janet Few that I had borrowed from Hornsby Library. I was lucky enough to purchase a copy from SoG on my recent trip to the UK. Having perused this book once more I can confirm that it is an excellent addition to my genealibrary.

Saturday, July 18, 2015

What sort of genealogist am I?

Thomas MacEntee wrote quite some time ago about Careers in Genealogy.  My mate, Randy Seaver examined his genealogy career according to the categories outlined by Thomas in his post and suggested another category of Genealogy Evangelist.

I am taking a leaf out of Randy's book and conducting a self-examination with Thomas's categories.

  • Researcher: The most traditional of genealogy careers. Yes I am a researcher on a personal level and have been one since 1988 when I started delving into my family history. I find that I am often called on to give advice to friends and friends of friends.
  • Author: Someone who writes about various aspects of genealogy and family history, from magazine articles to books. As a blogger for myself and two societies I am an author, I have also penned several articles for Inside History and other magazines, I write a regular column for The Surname Society.
  • Educator: With almost any industry or field, people who are new will want to learn how to perform certain tasks. As a former teacher I love going back into teacher mode at genealogy events and online in Google hangouts. I enjoy giving on on one help to friends and fellow family history group members.
  • Curator: Last year I spoke of the power of the “curator” and the concept of a curator seems to have gained traction.  I don't think this label fits me.
  • Archivist: Many repositories have staff with a genealogy background who work to preserve artifacts, documents and the like so that researchers can better understand them and have access to them. I am the family archivist.
  • Librarian: There are quite a few genealogists with their library science degrees and backgrounds who work for genealogical libraries as well as other types of libraries. I had a long career as a librarian and apply my skills and experience to my genealogy practices.
  • Analyst: With any growing industry (the genealogy industry in my opinion is growing), there is a need for people to analyze various data points including demographics, buying habits, etc. 
  • Marketer: Another growth area in the genealogy industry especially when it comes to social media. I've no need to get into marketing.
  • Retailer: Just look at any genealogy conference or expo and you’ll see booksellers, craftspeople selling their handmade goods related to family history, and more. Family History is a hobby - I've nothing to sell but lots to share.
I hope that I am a Genealogy Evangelist like Randy. I love spreading the good words about genealogy.

What sort of genealogist are you?

Wednesday, July 15, 2015

Will I see you at Rootstech?

Qantas recently announced the reintroduction of direct flights from Sydney to San Francisco so I hopped on the internet this morning to see if I could spend my Frequent Flyer points on a return flight that would land me in the US within cooee of Salt Lake City.

BINGO! I managed to get a booking - now I just need to organise some internal flights, accommodation in Salt Lake City and then in San Francisco for some retail therapy prior to returning to Australia. I'm hoping the Rootstech people publish accommodation details on therie website soon.

I'm wondering which of my genimates will be joining me at Rootstech 2016.

Genimates at Rootstech 2015


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